Conducting a Board of Directors Meeting

A board of directors meeting is a great way for your organization’s leaders discuss the future of the company, make important decisions, and set the policies of the company. Your meetings’ success is contingent on the quality of the discussions and how strong your board is. Board meetings let you track your organization’s progress and identify the most important performance indicators.

A good agenda for your board will to guide the discussions of your board and keeps the meeting effective, efficient and focused. Directors should be prepared for every board meeting by reading the agenda and board papers sent out in advance of the meeting. This is an established procedure that guarantees each director is able to participate in productive discussion.

At the time of the meeting, the chair should open the meeting by confirming that a quorum is present. This typically involves a roll call, which will determine who are present to legally conduct business.

The board is then required to listen to the reports of standing and special committees. The board members will then have the opportunity to pose questions and discuss the information presented. Based on the topic, the board may be able to make a decision right away or it may need more time to study the issue and find the best solution.

It is crucial that directors respect the opinions of others and refrain from using body language, whispering, or notes to discredit the opinion of another. Directors must also be attentive and only speak up when they are asked to speak.

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