How to Take Minutes at Board Meetings

It might appear easy to take minutes at board meetings However, there are many factors to take into consideration to ensure that the process is effective and accurate. Having impactful meeting minutes can give legal protection and help make board members more productive.

Minutes of meetings should include important information, such as who attended, who was absent as well as the date and time that the board held its meeting. By including these vital details, you can ensure that the minutes are an accurate record of the board’s meeting and serve as an information source for future meetings.

It is also important to remember that minutes shouldn’t transcribe verbatim what was said in the meeting, as it could be problematic in the future, if someone was to read the minutes without context. It is usually more beneficial to summarize key points and outcomes of the discussion, and not keep track of the length of each item or detail given by a director at the meeting.

It is also crucial that the secretary of the board be ready to record minutes. This means bringing all the materials required for this to the meeting. This might mean having a notebook or pen or, in the case of a company that utilizes a board management software tool and having all the required information stored on a secure portal for the board. It is recommended to have backup copies in print or on a hard drive that is accessible to the board.

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