With cyber criminals stealing more and more personal information and data, it is essential for businesses to secure the sharing of confidential documents to ensure that they are secure. This means that if you send or receive sensitive files, they need to be encrypted to ensure that only authorized users can be able to view them.
Encryption provides the highest level of security when sharing files online. It scrambles all the information in the file into a format that only those who have an encryption key for translation can understand. Even the person who has access to the file, they won’t be able print or copy the contents of the file into another document.
You can create links that won’t be accessible on the internet (no URLs) and are only accessible through an application that is specifically designed for it or by downloading a ZIP file. This makes it more difficult for cybercriminals to access the confidential docs they need.
Two-factor authentication is yet another method of securing the sharing of confidential documents. This means that even if an employee has the password to the file they’ll have to prove their identity prior to viewing it. This can be done with a code www.datachatroom.info/how-secure-is-your-data that is sent to the employee’s cell phone or biometrics such as fingerprints or face recognition.
If you’re looking to share large files that cannot be shared via email as an attachment A secure website that has integrated eSignatures is the ideal choice. With this method you can create a secure link to the document, and then use an online fax tool to have it delivered to the right recipient.