A board room portal is an all-in-one software tool that simplifies meeting management by bringing together all the key elements of the boardroom experience in one place. This includes video conference, document storage and sharing, minutes-taking, and publishing board books. It also offers a range of tools for real-time workflows to increase participation and efficiency during meetings.
A single solution can eliminate the need to use multiple tools and explanation the associated cost. It also lets board members to work on any device, making it possible for them to access information and take part in meetings from any location. This is especially important as more younger millennials and other native digital directors are joining boards and expect to have access to these tools for their professional activities.
Board management software allows users to work on any device, and saving time, can also eliminate the need to send documents as emails. This also allows for faster meeting preparation, as the board can look over documents and annotations on any device before a meeting. Any last minute changes to the board pack can be made seamlessly and directors notified immediately. Look up any additional information or historical details that could be helpful in an ongoing discussion.
Other essential aspects for a portal for boardrooms include the ability to integrate with third party software and the degree of support that is offered. Choose a service that provides comprehensive training sessions and onboarding, which will help new and experienced users make the most of the software. Choose a company that has international certifications to ensure that your organisation’s data is securely stored and transmitted.