The Benefits of Safe Document Exchange

Secure document exchange is the process of securely moving and storing documents both internally between departments, as well as externally to customers. It allows businesses to reduce the time spent on manual data entry and reduce the risk of sensitive data being shared with unauthorized individuals or organizations, as well as aiding in preventing costly data breaches and cyber attacks.

The greatest benefit that secure document exchange software offers is unrivaled security, offering an unbreakable defense against hackers and cyber attacks, as well as the human error that can be found when sending confidential information via email. Most solutions are made to conform to various industry regulations such as GDPR, and offer two-factor authentication, a digital audit trail, and many more essential features to protect customer data and avoiding the costly consequences of a security breach.

Another benefit is the time savings aspect. By allowing your teams to communicate with customers faster and easily, you’ll be able to reduce the number of phone calls and emails that must be sent, thereby saving substantial amounts of staff time across all areas of your business.

The possibility to edit documents offline and sync the changes when connected, as well as integrated feedback approvals, feedback and other features reduces the need for lengthy email threads. This accelerates project progress. To ensure that important projects don’t slip through the cracks and to keep everyone working on the latest version, automated e-signature reminding can be installed. Secure portals for clients may be created, reducing the administrative and setup time while allowing them access to view or download specific files.

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