A well-organized platform for online meetings is essential to ensure a smooth and productive meeting. The platform should offer features that enable participants to work effectively together, to capture ideas and tasks, and to share the ideas with team members located in remote locations. It should also offer tools for taking notes in real-time and sharing whiteboards, as well as creating Kanban boards and mind maps to illustrate the progress of projects. The ability to schedule in advance, along with the up-time and reliability of the platform are important factors to consider.
Skype, Zoom and Google Hangouts are the most popular platforms for video conferences. Google Hangouts, a free tool, offers instant messaging, video calling with up to ten participants, and collaborative document sharing. It is a great tool for video conferences, team meetings and webinars. It is compatible with Google apps and services and provides HD streaming video and cloud recordings, as well as screen sharing. The interface is easy to use, but it could be susceptible to audio and video display issues, buffering delays and dropped calls.
Other features to look for in an effective online meeting platform is the ability to design and manage a meeting agenda and to add participants. Some platforms let you drag and drop files directly into your virtual room. This is great for UX designers who want to use their wireframing tool in the same virtual room or software developers who share a URL to a code repository or a new feature. Choose a platform that allows you to access documents websites, documents, and applications easily. The ability to access this information will allow your team members to swiftly download images, notes from previous meetings, or even their bug tracker without leaving the meeting.
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